Inventories

What is a landlord inventory?
At EPC Surveys North West, we offer a detailed landlord inventory report that outlines the items owned by the landlord. This report also includes an assessment of the condition and cleanliness of rooms, walls, fixtures, and fittings throughout the property. The inventory is essential throughout the tenancy, from the initial check-in to the final check-out.
Who are these services (inventory report, check-in report, and check-out report) intended for?
Our services cater to a diverse range of clients across various industries and locations. We work with Estate Agents, Letting Agents, Private Landlords, Housing Associations, Councils, commercial clients, and a broad spectrum of professional tenants.

 

Property Inventory Prices: 

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​Unfurnished Property 

Studio             £50

1 Bedroom     £55

2 Bedrooms   £60

3 Bedrooms   £65

4 Bedrooms   £70

5 Bedrooms   £75

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Furnished Property 

Studio             £60

1 Bedroom     £65

2 Bedrooms   £70

3 Bedrooms   £75

4 Bedrooms   £80

5 Bedrooms   £85

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Please note:
*Additional rooms, such as en-suite bathrooms, garages, second lounges, gardens, conservatories, etc., are charged at a flat rate of £10.00 per room, as each will require a separate inspection entry in the report.
*Excessive crockery/utensils have an additional cost of £35.00.
Payment Terms: All Payments are due upon receipt of the report which will be emailed immediately on completion.
The Inventory and Check-In* are typically done on the same day, right before your tenants move in. This approach ensures that only one visit is needed, helping you save money with our reduced rate for the combined Inventory and Check-In service.

 

EPC Surveys North West
Call us on 07749637272

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How do property inventory reports protect landlords and tenants?
A property inventory report is a detailed document that records the condition of the property and its contents, fostering transparency between the landlord and tenant. Most importantly, if disputes arise at the end of the tenancy, the landlord has a legally binding report to demonstrate any damage or issues that occurred during the tenancy. Without an inventory, it’s challenging for a landlord to provide evidence of any alleged tenant wrongdoing.

Is It Better to Use an Independent Inventory Service?
Yes, hiring a specialist landlord inventory company is highly recommended. When landlords create their own inventories, tenants may perceive them as biased or overly critical, which can lead to mistrust.
Additionally, tenancy disputes handled by the Tenancy Deposit Scheme (TDS) often favor tenants when the inventory is prepared by the landlord. This is typically due to a lack of detail or perceived impartiality in the inspection.
By using an independent inventory company, the report is more likely to be viewed as fair, professional, and unbiased by both tenants and the TDS, increasing the chances of a smooth resolution in case of any disputes.

What Does a Landlord Inventory Report Include?
Our comprehensive property inventory report provides a detailed record of everything within the rental property. This includes:
•    A complete list of furnishings and items provided, such as a toaster, oven, or other utensils.
•    Descriptions of each room's condition, covering walls, fixtures, doors, and fittings.
•    Time-stamped photographs for added security and clarity.
In addition, the report documents:
•    Meter readings.
•    Keys provided.
•    Fire safety items.
•    Certificates related to the property.

Do I Need an Inventory Report for an Unfurnished Property?
It’s a common misconception that an unfurnished property doesn’t require an inventory report. However, we strongly recommend conducting an inventory for any rental property, furnished or not.
Even in an unfurnished property, there are important elements to document, such as walls, fixtures, fittings, and flooring. For example, if walls become discoloured or damaged during the tenancy, an inventory provides the landlord with evidence of the property’s original condition.
Flooring, in particular, is one of the most common areas of dispute and damage in tenancies. Our inventory reports include detailed documentation of all flooring, helping to prevent or resolve disputes effectively.

What Is an Inventory Check-In Report?
A check-in report is a detailed record of the property's condition and its contents at the start of a tenancy. This report is a critical component of rental property management, as it establishes a clear benchmark for comparison during the check-out process.
By documenting the property's condition, the check-in report helps protect the landlord's assets while fostering transparency and accountability between the landlord and tenant.

What Is an Inventory Check-Out Report?
An inventory check-out report is a detailed inspection conducted at the end of a tenancy. It is one of the most important steps in the tenancy process.
During the check-out, our inventory clerk compares the property's current condition to the original check-in report. Any discrepancies are carefully documented, with time-stamped photographs included as evidence. This comprehensive report helps to resolve disputes efficiently and fairly, saving time and avoiding unnecessary conflict for both landlords and tenants.

What Is a Mid-Term Inspection Report?
A mid-term inspection report is an invaluable tool for effective property management. As part of our services, we conduct visits to your rented property at least once every six months. During these visits, we assess the property's condition and provide a detailed report highlighting any issues or concerns.
This service is especially beneficial for landlords who live abroad, offering peace of mind that their property is being well-maintained.

Do I Really Need a Mid-Term Inspection Report?
While some landlords rely solely on check-in and check-out inventories, mid-term inspections provide an added layer of protection. These inspections can identify potential issues early on, preventing them from escalating into costly or time-consuming problems at the end of the tenancy. Addressing concerns during the tenancy often saves both time and money in the long run.

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All our inventory reports are time-stamped?
We understand the value of time-stamped photos, which is why all our images include precise timestamps. This ensures clarity in the event of disputes and offers added protection and peace of mind for landlords.

When Should the Inventory and Check-In Be Carried Out?
The property inventory is conducted right before your tenants move in. This ensures the photos and documentation are completely up-to-date while minimizing any disruption to the tenant's experience.

What Happens After a Tenancy Ends?
At the end of a tenancy, the initial inventory taken during check-in becomes a vital reference point during the final check-out inspection. Any differences in the property's condition are carefully noted, with photographs and/or videos used as evidence to document any issues.
Based on the property's condition, the landlord can then decide whether to return the tenant's deposit in full or raise a dispute to cover any necessary repairs or cleaning. A thorough inventory ensures transparency and fairness for both parties.

What Happens to the Inventory in the Event of a Dispute?
Disputes between landlords and tenants are relatively common and can lead to stress, financial loss, and property-related complications if the landlord isn’t adequately prepared.
In the event of a dispute, a well-documented inventory serves as crucial evidence. It provides a clear record of the property’s condition at the start of the tenancy, making it easier to address issues such as wear and tear, damage, or cleanliness.
By offering an unbiased snapshot of the property, an inventory helps resolve disputes efficiently and fairly, saving time and avoiding unnecessary conflict. In short, an accurate inventory is an essential tool for protecting landlords and their properties.

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EPC Surveys North West
Call us on 07749637272